Job Description
Position Title: Experienced Bookkeeper
Seeking an experienced bookkeeping professional looking to work on a part-time basis, who can oversee the financial aspects of Bioenterprise and our government-funded projects. This role is responsible for maintaining company accounts – bookkeeping and all related requirements and reconciliations. In addition, the role involves preparing and reviewing government funding claims, managing grant contracts, monitoring budgets, and ensuring compliance with grant and funding guidelines.
The ideal candidate is an excellent communicator who can convey ideas clearly and effectively to a wide range of audiences, both verbally and in writing. They are a strong team player who collaborates well with colleagues, contributes positively to group efforts, and supports a culture of mutual respect and shared success.
Hourly rate: $55 – 65
Location: Initially an in-office position that may transition to hybrid.
Key Responsibilities
- Compliance & Internal Controls
- Maintain organized financial records in accordance with funder and regulatory requirements.
- Ensure adherence to nonprofit accounting standards and policies.
- Maintaining company accounts – bookkeeping and all related requirements and reconciliations
- Prepare periodic financial reports required by funders (monthly, quarterly, annual).
- Reconcile program expenditures to approved budgets and general ledger accounts.
- Conduct variance analysis and flag potential funding shortfalls or overages.
- Support preparation of audit documentation for funder or annual audits.
- HST returns prepared & submitted
- Filings with ISED regarding corporate records
- Grant & Contract Financial Administration
- Administer financial aspects of government grants and contribution agreements.
- Interpret funding agreements to ensure eligible expense compliance.
- Track funding allocations, restrictions, and reporting timelines.
- Collaborate with program managers to ensure proper use of funds.
- Expense Claims & Reimbursements (for funders and for program ultimate recipients)
- From Funders
- Review and process program-related expense claims.
- Verify eligibility of expenses in accordance with funding agreements.
- Prepare and submit reimbursement claims to funders with supporting documentation.
- Monitor receivables and ensure timely follow-up on outstanding funding payments.
- From Funding Recipients
- Assist/prepare funding agreements for ultimate recipients
- Review and process claims from ultimate recipients, ensure claims are eligible and supported
- Financial Reporting & Reconciliation & Compliance
- Maintaining company accounts – bookkeeping and all related requirements and reconciliations
- Prepare periodic financial reports required by funders (monthly, quarterly, annual).
- Reconcile program expenditures to approved budgets and general ledger accounts.
- Conduct variance analysis and flag potential funding shortfalls or overages.
- Support preparation of audit documentation for funder or annual audits.
- HST returns prepared & submitted
- Filings with ISED regarding corporate records
- From Funders
- Budget Monitoring & Support
- Assist in developing program budgets for grant applications.
- Provide financial updates to program leadership.
- Support forecasting for multi-year funding agreements.
Qualifications
Education & Experience:
- Post-secondary education in Accounting, Finance, or Business Administration.
- 15-20 years of experience in nonprofit accounting, grants administration, or financial reporting.
- Experience managing government funding agreements strongly preferred.
Skills & Competencies:
- Strong understanding of restricted funds accounting.
- Proficiency in Quickbooks Online (QBO) and advanced Excel skills.
- Knowledge of ADP
- Knowledge of grant compliance and contribution agreements.
- High attention to detail and strong reconciliation skills.
- Ability to work collaboratively with non-finance staff.
- Strong organizational and deadline-management skills.
Please apply to: HR@bioenterprise.ca