Whether you are an entrepreneur with your own start-up, an employee of a small business, or the CEO of a multinational corporation, understanding how your time is being spent can help optimize your productivity at work.
Tracking your time can tell you exactly how many hours you spend sending emails, reading articles, working on specific projects, or writing a blog. By logging your hours, you have a record of what you are spending the most time on and where you need to put in a bit more work. Knowing how you are spending your time will assist in planning and managing your time for the future.
Toggl is one of my favourite apps to keep track of how I spend my time at work because of how simple and user-friendly it is. Here are some features of Toggl that have helped me track my time and make my days more efficient.
Interactive One-click Time Tracking.
Just download the Toggl desktop app and open up the logger. With just one click, you can input what you are currently working on and the timer automatically starts recording. When you move onto a different task, simply enter the title of the next project and the timer will begin again. All your tasks of the day are listed in the logger, that way if you decide to stop a project and go back to it later, all you have to do is start the timer for that task again and toggle will sum it up for you.
It’s easy to get consumed in your work and forget to enter your projects into the app. That’s why Toggl allows you to set timed reminders for when and how often you would like a notification to track your hours. You can set it for every 30 minutes from 9am-5pm, Monday to Friday, to ensure that your entire workday gets recorded. This feature is especially helpful for new users who are just starting to use the app and have a hard time remembering to start the timer.
If you forget to start timer – that’s okay you can always manually add it in later.
Toggl summarizes your time into a daily or weekly report with a detailed breakdown of time spent on each activity. This can be compared to previous weeks and be used to set realistic deadlines or allocate accurate time towards similar tasks in the future.
This is a feature that is based on a theory that people work best in 25-minute bursts with a 5-minute break in between. Toggl allows you to set your timers and schedule
your breaks to help maximize your productivity and efficiency throughout the day. The time intervals can also be customized to suit your personal workflow.
Even with the free version of the app, you can log your hours for an unlimited number of projects or clients.
This app acts as a tool to keep track of how you are spending your time at work. It is important to keep a log of your hours but this is only useful if you analyze the data! Be sure to reflect on your time, compare your reports to previous logs, identify what time of day you are most productive, understand how long it takes to complete specific projects, and use all of this information to manage your time better in the future.
How Toggle has helped me.
1) Forces me to stay focused on the task at hand. Sometimes multi-tasking isn’t always the most productive way to work and time tracking allows me to focus my attention on a specific project without being distracted by my other tasks.
2) Helps me stay organized. Toggl allows me to keep track of all my on-going projects and clients to make sure none of them fall off the radar.
3) Makes my to-do list more effective. I now add estimated times next to each of my tasks based on previously recorded Toggl times to plan my schedules and make my day more efficient.
Blog – 1hour 56minutes added to timesheet.
Thank you Toggl!
* Toggl can be integrated directly into other productivity tools like Asana, Todoist, Trello (read our blog from last month) and many others!